Always on brand: one2edit™

Strong brands rely on consistent communication across all touchpoints. one2edit™ makes decentralized and international collaboration easier than ever – and supports you in ensuring brand consistency.

Smart workflows, fast rollouts
one2edit™ makes your brand management so efficient that you can implement more projects without increasing your budget. And it also cuts time-to-market – without compromising the quality of your brand presence.

More content, more channels, more campaigns – fewer mistakes
one2edit™ protects your brand consistency because it only offers users design possibilities that meet your guidelines. Simply enter your design rules into the program and let one2edit™ do the rest. 

100 % InDesign – nothing gets lost during conversion
one2edit™ uses Adobe InDesign server technology and works with InDesign documents without the need to convert files. This means your content is always 100 % accurate, ready for production – and on brand.


The integrated one2edit™ workflow engine can be used to create editing, feedback and approval processes quickly and simply using the drag and drop function. There’s no limit to the number of process steps or participants involved. You can set up automatic notifications to be sent when a process step is completed, activate interactions with other systems via web-services and follow the progress in the project overview. 

User rights can be based on roles and job assignments – and can be adapted for each individual project. External and internal users worldwide are able to work together through their browser. Each user has a personalized list of tasks, while the project manager can follow all activities in the project overview. This makes localization and adaptation of communications materials an efficient and transparent process.

There’s no need to create complicated workflows or business process notations, and no need for programming skills or training activities. Our workflow engine is built to meet real-world needs and makes it possible to create processes quickly – and adapt them just as fast if necessary. Workflows enable you to automate processes by offering a wide range of export functions and possibilities to communicate with other systems. You can also save workflows and reuse them as templates. This gives you the power to standardize your processes using the one2edit™ workflow engine without having to give up your agility.

one2edit™ is based on the industry-standard Adobe InDesign® server technology. Unlike many similar products, it does not convert InDesign documents into another format during the editing process. one2edit™ manages the InDesign server remotely, transferring your inputs and changes without any losses.

Thanks to its real WYSIWYG processing, this method makes your tasks more straightforward. On top of this, all InDesign functions can be used and retained, including anchored objects, inline graphics and textbox chains that cover several pages. This is particularly valuable for complex layouts or very large documents.

You can check your documents out of the process at any time and edit them in the desktop version of InDesign because one2edit™ works without converting InDesign formats. This means your agency can make changes to the layout and then check the document in again – without loss and without risks.

one2edit™ offers an integrated translation memory that can support the localization of media by performing pre-translations automatically. It’s also possible to create a smooth connection between the translation memory and existing translation systems like SDL|Trados, MemoQ or Across. You have the freedom to define workflows that include using machine translation through Google or Microsoft Services – and you can also involve human translators in the process.

The possibilities for creating efficient and smooth processes for localization using one2edit™ are almost unlimited. You can set your own rules for segmentation or use preconfigured standards for common systems. And you can decide whether the integrated spelling and grammar correction system uses an existing dictionary or works with your own dictionary. 

The WYSIWYG preview gives you the right context for translations while also showing whether the translated text fits into the layout. If space gets tight, one2edit™ offers you alternatives that can help save room – from font sizes through to character and line spacing, and many others.

With one2edit™, you can start the localization process before the document design has been finalized. Design developments and changes to the master document can be integrated into all language versions simply and easily. The dynamic connection between the master layout and the versions for different countries or languages makes it possible to save a significant amount of time compared to conventional approaches.

The one2edit™ brand design framework can be set up with just a few clicks. You can generate templates that reflect your choices about which formatting options to make available for your users. Each user can then choose from your library of templates based on their access rights. It’s also easy to create self-service functions for actions like setting the font size or character spacing – using slider controls that are configured in line with your preferences for the minimum and maximum values.

You can also make additional design options available for any users who need them. one2edit™ features all of the InDesign formatting options for text and images. You decide what makes sense and what’s allowed. You can set company-wide standards and define any exceptions with fully-individualized design rules whenever necessary.

Once you’ve saved your brand design rules, you can reuse them and assign them to projects easily using the drag and drop function. Any changes to saved rules will automatically be applied to any templates that use this rule. Design rules can be applied to an entire document or to individual elements of a document. This granular management of rules opens up the maximum amount of flexibility and ensures compliance with your corporate design guidelines – with a minimum amount of effort.

The intuitive and flexible user interface can be adapted to meet all requirements. one2edit™ offers a role-specific display with an interface that only features the relevant functions for each specific user. This gives users a simple and fast introduction to one2edit™, while increasing acceptance levels and raising the degree of use – which eliminates the need for training in the majority of cases. 

Access rights and user roles can be freely defined and allocated quickly and simply through group structures. one2edit™ can be set up to reflect multiple internal and external organizational structures. You can also manage the specific content each user is able to access, as well as defining every individual user’s role within each workflow and deciding which tools and formatting options for editing documents are made available. 

Make content elements available to be edited by a group of users by moving them into ContentGroups using the drag and drop function. Create multiple ContentGroups to distribute content to various teams or individuals (e.g. copywriting, image editing etc.) or withdraw selected content from the editing process simply by not allocating it to any of your ContentGroups. one2edit™ can even allocate most content automatically as soon as you import the InDesign document.

The detailed options and settings for rights and roles provide a secure and efficient way of working, even for less-experienced users.

one2edit™ follows a consistent, best-of-breed approach that gives you the power to connect one2edit™ with as many other systems as necessary. Choose the best solution, continue using your existing systems and achieve end-to-end processes along the entire content management value chain – from supply through to distribution.  

one2edit™ offers a comprehensive and powerful RESTful server API (programming interface) as well as a JavaScript Client API for interactions with programs on workplace computers or special adaptations of the one2edit™ user interface.

Alongside these two programming interfaces, you can also access a variety of standard interfaces for a seamless and deep integration with leading systems.

Using our File Client creates a seamless and user-friendly connection with the desktop workspaces of creative teams. This enables them to open, edit and save InDesign files with a simple double-click, just like they can on a local hard drive – without any need for uploading or downloading.

Standard Single-Sign-On (SSO) processes are available to support the integration of portal solutions like brand management portals, marketing platforms or intranet channels. Simply connect your company directory via LDAP. one2edit™ takes on your groups, roles and user rights – and then allocates the specific attributes of one2edit™ that are necessary for efficient collaboration, even in complex organizational structures.

Large and wide-reaching projects can be managed efficiently over the internet because the InDesign and image files are hosted on the server and only the necessary parts of the document are displayed. The speed is not defined by the performance of the workplace computer – it is delivered by the powerful one2edit™ server.

By separating the application server from the InDesign rendering server, the one2edit™ server architecture is able to provide a fully scalable, high-performance and extremely secure working environment.

All changes to a document are logged by one2edit™. This means they can be accessed through the document history and changes can be reversed if necessary.

The comprehensive range of filter options and integrated full-text search function make it possible to find what you’re looking for quickly. With just one double-click, one2edit™ shows you the exact position within the WYSIWYG editor.

The history can be exported and archived outside of one2edit™.

Dynamic Layout Engine – automatic, rule-based adaptations of output formats

Dynamic Layout Engine (DLE) is an expansion module for one2edit™ that can automatically make format changes to documents by following pre-defined guidelines. Based on a master document that has been set up to follow specific rules whenever the height or width of the format are changed, you can use DLE to create multiple additional formats in just a few seconds. 

The comprehensive guidelines within DLE make it possible to connect design elements like text frames and image frames. On top of this, you can define absolute, relative, maximal and minimal spacings between elements or set the document dimensions, while also limiting the minimum and maximum values that apply when making elements or fonts bigger or smaller. You can also define a huge range of further rules for how documents should behave when the format is adapted.

DLE automatically generates a document that has been adapted to meet the specific output format – and that is fully aligned with brand guidelines. Different formats of the same design can be created at the touch of a button within the user interface for one2edit™ or through a web service API as part of a batch process. Your corporate design guidelines for spacing, logo size and position, typography and more are implemented automatically.

DLE can be used to create print documents as well as image files in PNG or JPEG format in whatever size you choose. This makes it possible to produce a web banner or image for social media based on templates at rapid speed – without the need for any external support.

DataSources – connect documents and data sources to maximize automation

The one2edit™ expansion module DataSources makes it possible to connect multiple data sources (e.g. Excel, MySQL) with documents within one2edit™. This enables you to import data into a selected segment of text or area of a table. Any changes to the data in the data source are automatically implemented into all connected documents. You can integrate data from one source into multiple documents, combine multiple data sources into a single document or use a combination of these configurations to meet your unique needs.

This makes it easy to keep prices, financial data and product specifications up-to-date in all of your communications material. Data is not limited to figures – words or entire blocks of text can also be managed in this way (e.g. legal disclaimers). And everybody involved in your process can still work with their preferred Excel tables or databases without the need to learn InDesign skills.

DataSources gives you the power to automate the transfer of data into your communications content from a variety of sources – and makes irritating, error-prone copy and paste processes a thing of the past.

one2edit™ is a product of BRANDGUARDIAN®.